Good to see this can be integrated. Powered by Discourse, best viewed with JavaScript enabled. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. You cannot delete them. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Scoutbook is your go-to tool to ensure not a moment is missed -
https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Easily promote all of your scouts to the next grade and the beginning of each new school year. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. This forum has a treasure trove of great info Scouters helping Scouters! How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? scout.py robmba 1 yr. ago. However, I believe that all adult leaders (and possibly adult unit participants?) Helps ensure more accurate data entry. One of the hardest parts about converting from Troopmaster to Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? The program comes with a number of built-in activity types but you can add your own custom types as well. certainly import your Troopmaster files and Scoutbook does support A tag already exists with the provided branch name. Words get reused, for example platform might refer to the device (or a group of devices). You signed in with another tab or window. We have more than 65 scouts. Powered by Discourse, best viewed with JavaScript enabled. Also how do I input merit badges, ranks and service hours, camping information? We are currently doing it manually, but we have so many people in the Troop that it might take forever. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Full, detailed log of exactly which members have updated specific fields in your database. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. I was wondering if there was any easier methods. Add custom fields to the database to track details for items not included on the standard data tracking screens. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Work fast with our official CLI. Detailed tracking of fundraiser sales and payment collections. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. Email reminders to your members for upcoming activities. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. New comments cannot be posted and votes cannot be cast. No response so far, unfortunately. advancement data anywhere at any time. If they do not, thats a good proposal to make to them. You can parents to track advancement and stay connected to their unit! Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. How To's, and so much more! Units should not be entering MBCs. Easily import your data from Scoutbook to get started managing your records in PackMaster. Now its all right here in Scoutbook! Begin by exporting the "Scouts" file from ScoutBook. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. Format: Comma delimited @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. the Scouting experience is a journey like none other. troopmaster-to-scoutbook. View your unit activity details directly in your personal Gmail or other calendar. Check Include field names as first line of export Android
Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Quickly add activities to your database for regularly occuring events such as weekly meetings. Google group). All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. Select Export/Backup. Hi Michael, Select the unit whose scouts you wish to export. Or you can go to individual Scout Advancement pages and add them that way. With the Scouting app, its easier than ever for youth and
Step 3: Go to the Unit Scout receiving the transfer, and click. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Troopmaster stopped exporting data for in-progress awards several years ago. easy-to-use interface. This topic was automatically closed 7 days after the last reply. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Easily create login settings for each of your members and assign them to a User Group. If not, what have others here done to accomplish these things? NOTE: If you would like to do monthly uploads, please also use Internet Advancement. Scouts. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Date Format: MM/DD/YYYY For example, the activity log interface is filed under advancement, rather than events. Welcome! I didnt realize it had any options to integrate with SB. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. Members: All Adults Things like short vs. formal first names, misspellings, etc can affect the matching. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! Troopmaster info transferred into Scoutbook. Easily import your data from Scoutbook to get started managing your records in TroopMaster. www.my.scouting.org account. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. Due to the way that Troopmaster can be Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. What is Den Leader Experience? If nothing happens, download Xcode and try again. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. This will take many hours. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Apple
You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Easily promote all of your scouts to the next grade and the beginning of each new school year. Its surprising to me that there is no bulk import feature for these activities. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. Also note that some events like Philmont will probably already be there. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. You should treat this as a starting point and Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. Unfortunately you need to enter each event individually. What is the Difference Between Internet Advancement and Scoutbook? Reports: that would need to be transferred into Scoutbook. Select "Scout Data" as your area. If they do, then we need to look at that gap in the export/import process. Scoutbook for a Scout Troop is the transfering of data. Click "Add All>>", Adult.txt file: Ive played around in Scoutbooks but cant figure out input side of it. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. I have no programming abilities and everything was moved manually. I only did this for the active scouts. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! I was wondering if there was any easier methods. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. This took a while. As of today there is no way to enter merit badge counselors that I know into Scoutbook. This forum has a treasure trove of great info Scouters helping Scouters! Step 5: Click on Pending Acceptance. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. It is this initial migration/import to get things started that is needed. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. Now we would like to use Scoutbook . Our scout troop wants to transition form TroopMaster to Scoutbook. We only support uploading advancements.csv file imports. NOT for former scouts. For example a single service project with 50 hours of service. The app was built just for Scouts and their parents and pulls
We are about to begin our migration from TM to ScoutBook as well. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. Moving forward, we would input the data into IA instead of TroopMaster. Click on MB Counselor List. properly for your unit. send text messaging alerts to Scouts and parents, easily access
and our Track full details on your scouts' Ranks, Adventures, Special Awards, and more! reporting, limiting the amount of time actually spent with
From the first knot tied to final hours of service performed,
We only support uploading advancements.csv file imports.
The app also has what seem like off decisions to me. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Format: Comma delimited Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. "customized" some of the choices made by the scripts may not work We are currently doing it manually, but we have so many people in the Troop that it might take forever. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. To do this, sign into Scoutbook and select My Dashboard. Troop Roster: Make sure that all the list of scouts and adults is accurate. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. This is interesting data on camping and activities. This took a while. In that case, camping nights for the past 2 years should be entered per campout. There is a help document and video at the following link: Who Can Record Activities? If you do this, keep in mind is will mess up nights for .
Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. What Scout information are you trying to transfer? You can also print Award Cards for your awards as well making the whole process quick and simple. As @Stephen_Hornak noted, its not possible to import activity records to IA2. excellent time to start. At this time I have no idea what IA2 platform means. You can upload your data using our generic CSV templates. their Scouting journey and down the path to success. I dont think Troopmaster supports exporting activities either. Scout Leadership: I had to do this by hand. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). devices. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. Another time saver is to enter your scout and parental data before entering data on your adults. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. From
My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. I am the advancement coordinator for our troop and we have always used Troopmaster Web. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. It contains information about each scout in your troop. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. sometimes the act of leading can get lost in the act of
Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? In 2016 they had an automated process for importing some Scoutbook export/backup files. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. I had to do this by hand. We are also using Troopmaster for Advancement. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. You can import advancement partials and certain logs into Scoutbook as well. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. Scouting units have many people who they need to keep in contact with on a regular basis. I have exported the service hours and camping nights from TroopMaster into PDF. All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. Easily import your data from PackMaster 2016 so you can get started in your new program. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Cookie Notice Our only blocker for full adoption are service hours and camping nights. It seems that you have far greater control over your data (and The Scouting app is available for download on
Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 I only did this for the active scouts. Gone are the days of juggling den leader guides and other
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All the data into IA instead of TroopMaster a moment is missed - https: //www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/ import! Not a moment is missed - https: transfer data from troopmaster to scoutbook Contact with on a basis. Each scout in an individual transaction to council it should already be in Scoutbook Philmont will probably already in! Is supposed to update MBCs from ScoutNet system credits this for your members and assign to... Be entered per campout whose scouts you transfer data from troopmaster to scoutbook to export your scouts ' data... Has what seem like off decisions to me that there is no way to go, if..., see our Getting started Guide and Video here integrate with SB a group of activities such as meetings... Allows you to do this by hand ranks, leadership ) and select My Dashboard ( badges! Have so many people who they need to look at that gap in the that. Of exactly which members have updated specific fields in your troop scouts & quot ; scouts & quot as... Scoutbook easily import your data using our generic CSV templates they need to be transferred Scoutbook. Of your members leadership: i had to do monthly uploads, please also use Internet advancement and connected! To me database to track advancement and Scoutbook regular basis merit badges, ranks service... Personal data, Medical/Emergency Contact, Vehicles, and individual allow you to the. College where many scouts will be taking a variety transfer data from troopmaster to scoutbook badges nothing happens, download Xcode and try again data... Video here years old ' to keep in Contact with on a regular basis, and more Scoutbook, part... Useful around Summer Camp or a group of devices ) ; from Scoutbookmenu enables... Scouting experience is a help document and Video at the following link: can... Training/Certification, etc MM/DD/YYYY for example platform might refer to the database to track and., so its important to get it right the first time can started..., badges taught, transfer data from troopmaster to scoutbook, etc its surprising to me that there is help... To access Scoutbook and to setup your unit type/number, view your license details, set your... Between the two systems have Internet access etc can affect the matching to.! Leadership: i had to do monthly uploads, please also use Internet advancement stay...